1. Cost of the Services

Total cost the services are defined in the quotation that the client receives from Hades Media. Quotations are valid for a period of 15 days.  Right to alter a quotation or decline to provide the relevant Services after expiry of the 15 days rests with Hades media.

Unless agreed otherwise with the Client, all services require an advance payment of fifty (50) percent of the project quotation total before the work commences, and the remaining payment is due upon completion of the work, prior to upload to the server or release of materials.

The Client agrees to reimburse Hades Media for any additional expenses necessary for the completion of the work. Expenses may include (but are not limited to) purchase of domain names, special fonts, themes and stock photography.

All charges are exclusive of GST.

2. Invoicing and payment

Hades Media shall submit invoices in line with the timescales above. Invoices are sent via email only. Payment is due on receipt of the invoice by the client.

Payment for services is due by cash, PayPal or bank transfer. PayPal and bank details will be made available on invoices.

If the client fails to make any payment due to Hades Media by the due date for payment, then, without limiting Hades Media’s remedies under or in connection with these terms and conditions, the client shall pay interest on the overdue amount at the rate of 5% per annum. Such interest shall accrue on a daily basis from the due date until actual payment of the overdue amount, whether before or after judgment. The client shall pay the interest together with the overdue amount.

Accounts unpaid thirty (20) days after the date of invoice will be considered in default. If the client in default maintains any information or files on Hades Media’s web space, Hades Media will, at its discretion, remove all such material from its web space. Hades Media is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the client of the obligation to pay any outstanding charges assessed to the client’s account.  Clients with accounts in default shall agree to pay Hades Media reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by Hades Media in enforcing these Terms.

3. Client Review

Hades Media will provide the Client with an opportunity to review the appearance and content of the web or graphic service during the design phase and once the overall website development is completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the client notifies Hades Media otherwise within seven (7) days of the date the materials are made available to the client.

4. Turnaround Time and Content Control

Hades Media will install and publicly post or supply the client’s website by the date specified in the project proposal, or at the date agreed with client upon Hades Media receiving initial payment, unless a delay is specifically requested by the client and agreed by Hades Media.

In return, the client shall agree to provide Hades Media promptly with all necessary co-operation, information, materials and data, access to staff and timely decision-making which may be reasonably required by Hades Media for the performance of the services. This shall include the client delegating a single individual as a primary contact to aid Hades Media with progressing the commission in a satisfactory and expedient manner.

During the project, Hades Media will require the client to provide website content; text, images, videos and sound files, along with any relevant background information.

5. Failure to provide required website content

Hades Media is a small business, and to remain efficient we must ensure that work we have programmed is carried out at the scheduled time. On occasions we may have to reject offers for other work and enquiries to ensure that your work is completed at the time arranged.

This is why we ask that the client provides all the required information in advance. On any occasion where progress cannot be made with the client’s website because we have not been provided with the required information in the agreed time frame, and we are delayed as result, we reserve the right to impose a surcharge of up to 20% of the charges. If the services involve Search Engine Optimisation (SEO), we need the text content for the client’s site in advance so that the SEO can be planned and completed efficiently.

If the client agrees to provide us with the required information and subsequently fail to do within one (1) week of project commencement we reserve the right to close the project and the balance remaining becomes payable immediately. Simply put, do not give us the go ahead to start until you are ready to do so.

NOTE: Text content must be delivered as a Microsoft Word, email (or similar) document with the pages in the supplied document representing the content of the relevant pages on your website. These pages must have the same titles as the agreed website pages. Contact us if you need clarification on this.

Using our content management system the Client is able to keep your content up to date itself.

6. Web Browsers

Hades Media makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are designed to work with the most popular current browsers (e.g. Firefox, Google Chrome, Microsoft Edge, etc.). The client agrees that Hades Media cannot guarantee correct functionality with all browser software across different operating systems.

Hades Media cannot accept responsibility for web pages which do not display acceptably in new versions of browsers released after the website has been designed and handed over to the client. As such, Hades Media reserves the right to quote for any work involved in changing the website design or website code for it to work with updated browser software.

7. Termination

Termination of services by the client must be requested in a written notice and will be effective on receipt of such notice. Email or telephone requests for termination of services will not be honoured unless and until confirmed in writing. The client will be invoiced for work completed (including any expenses incurred, as outlined in clause 1) to the date of first notice of cancellation for payment in full within twenty (20) days.

8. Indemnity

All Hades Media services may be used for lawful purposes only. The client agrees to indemnify and hold harmless Hades Media against all damages, losses and expenses arising as a result of any and all actions or claims resulting from the client’s use of Hades Media’s service.

9. Intellectual Property

Background IP means any IP Rights, other than Foreground IP, that is used in connection with these Terms.

Foreground IP means any IP Rights that arise or are obtained or developed by, or by a contractor on behalf of, either party in respect of the services and deliverables under or in connection with these Terms.

IP Rights means patents, utility models, rights to inventions, copyright and neighbouring and related rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

All Background IP, including but not limited to any IP Rights in data, files and graphic logos provided to Hades Media by the client, is and shall remain the exclusive property of the party owning it (or, where applicable, the third party from whom its right to use the Background IP has derived).

The client hereby grants to Hades Media a non-exclusive licence to publish and use such material, which may be sub-licensed to any contractor acting on behalf of Hades Media. The client must obtain permission and rights to use any information or files that are copyrighted by a third party. The client is further responsible for granting Hades Media permission and rights for use of the same. A contract for website/graphic design and/or placement shall be regarded as a guarantee by the client to Hades Media that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested. The client shall indemnify and hold harmless Hades Media against all damages, losses and expenses arising as a result of any and all actions or claims that any materials provided to Hades Media by or on behalf of the client infringe the IP Rights of a third party.

All Foreground IP shall vest in and be owned absolutely by the party creating or developing it. Hades Media hereby grants the client a non-exclusive licence of such Foreground IP for the purpose of operating the website.

10. Confidentiality

Each party (the Receiving Party) shall use its reasonable endeavours to keep confidential all information and documentation disclosed by the other party (the Disclosing Party), before or after the date of these Terms, to the Receiving Party or of which the Receiving Party becomes aware which in each case relates to any software, operations, products, processes, dealings, trade secrets or the business of the Disclosing Party (including without limitation all associated software, specifications, designs and graphics) or which is identified by the Disclosing Party as confidential (the Confidential Information) and will not use any Confidential Information for any purpose other than the performance of its obligations under these Terms. The Receiving Party shall not disclose Confidential Information to any third party without the prior written consent of the Disclosing Party. This clause shall survive the termination of these Terms for whatever cause.

During the term of these Terms the Receiving Party may disclose the Confidential Information to its employees and sub-contractors (any such person being referred to as the Recipient) to the extent that it is reasonably necessary for the purposes of these Terms. The Receiving Party shall procure that each Recipient is made aware of and complies with all the Receiving Party’s obligations of confidentiality under these Terms as if the Recipient was a party to these Terms.

The obligations in this clause 10 shall not apply to any Confidential Information which is:

  • at the date of these Terms already in, or at any time after the date of these Terms comes into, the public domain other than through breach of these Terms by the Receiving Party or any Recipient;
  • furnished to the Receiving Party or any Recipient without restriction by a third party having a bona fide right to do so; or
  • required to be disclosed by the Receiving Party by law or regulatory requirements, provided that the Receiving Party shall give the Disclosing Party as much notice as reasonably practicable of the requirement for such disclosure.

All tangible forms of Confidential Information, including, without limitation, all summaries, copies, excerpts of any Confidential Information whether prepared by the Disclosing Party or not, shall be the sole property of the Disclosing Party, and shall be immediately delivered by the Receiving Party to the Disclosing Party upon the Disclosing Party’s request or the termination of these Terms (whichever is earlier). The Receiving Party shall not copy, reproduce, publish or distribute in whole or in part any Confidential Information without the prior written consent of the Disclosing Party.

11. Standard Media Delivery

Unless otherwise specified in the project quotation, this Agreement assumes that any text will be provided by the client in electronic format (Word or Google Docs delivered via USB drive, e-mail or FTP) and that all photographs and other graphics will be provided physically in high quality print suitable for scanning or electronically in .gif, .jpeg, .png or .tiff format. Although every reasonable attempt shall be made by Hades Media to return to the Client any images or printed material provided for use in creation of the client’s website, such return cannot be guaranteed.

12. Design Credit and Marketing

A link to Hades Media will appear in either small type or by a small graphic at the bottom (footer) of the client’s website. If a graphic is used, it will be designed to fit in with the overall site design. If a client requests that the design credit be removed, a nominal fee of 10% of the total development charges will be applied. When total development charges are less than $1000, a fixed fee of $100 will be applied.

The client agrees that the website developed for the client may be presented in Hades Media’s portfolio, and hereby grants Hades Media a worldwide, perpetual, non-exclusive licence to use its name, logo and branding for advertising, marketing and promotional activities.

13. Post-Placement Alterations

In the event that the Client wishes to make alterations to the website once installed, the client agrees to give Hades Media the opportunity to quote to provide such alterations. There is no obligation on the client to accept the quote provided by Hades Media.

Hades Media cannot accept responsibility for any alterations caused by the client or a third party occurring to the website once installed. Such alterations include, but are not limited to additions, modifications or deletions.

14. Domain Names

Hades media may purchase domain names on behalf of the client. Payment in relation to, and renewal of, those domain names is the responsibility of the client. The loss, cancellation or otherwise of the domain brought about by non or late payment is not the responsibility of Hades Media. The client should keep a record of the due dates for payment to ensure that payment is received in good time.

15. Third Party Products

Any third party software which Hades Media agrees to provide shall be supplied in accordance with the relevant licensor’s standard terms. The one-off licence fee for such third party software is included in the Charges payable pursuant to clause 1.

16. General

These Terms constitute the entire agreement between the parties and supersedes all previous representations, promises, assurances, warranties, understandings and agreements between them, whether written or oral, relating to their subject matter.

A failure or delay by a party to exercise any right or remedy provided under this agreement or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy.

No variation of these Terms shall be effective unless it is in writing and signed by the parties (or their authorised representatives).

A notice given to a party under or in connection with these Terms shall be in writing and in English, by email or next working day delivery service.

17. Liability

Nothing in these Terms shall operate to exclude or limit either party’s liability for: (a) death or personal injury caused by its negligence; (b) fraud; or (c) any other liability which cannot be excluded or limited under applicable law.

Hades Media shall not be liable under or in connection with these Terms or any collateral contract for any: (a) loss of revenue; (b) loss of actual or anticipated profits; (c) loss of contracts; (d) loss of business; (e) loss of opportunity; (f) loss of goodwill or reputation; (g) loss of, damage to or corruption of data; (h) any indirect or consequential loss; (i) loss or damage caused by any inaccuracy, omission, delay or error, whether as a result of negligence or other cause in the production of the website; or (j) loss or damage to the Client’s artwork/photos supplied for the website, whether as a result of negligence or otherwise.

The entire liability of Hades Media to the client in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the services under this Agreement in respect of which the breach has arisen.

18. Severability

In the event any one or more of the provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall be unimpaired and the Agreement shall not be void for this reason alone. Such invalid, illegal or unenforceable provision shall be replaced by a mutually acceptable valid, legal and enforceable provision, which comes closest to the intention of the parties underlying the original provision.

19. Governing Law and Jurisdiction

These Terms and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with them or their subject matter or formation shall be governed by and construed in accordance with the laws of India.

Each party irrevocably agrees that the courts of India shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms or their subject matter or formation.